Learning Plan Overview Page
As an Admin, you can access Learning Plan Reporting by navigating to Reports > Learning Plans.
Once here, you can see the general overview of all the Learning Plans. Here, you have two graphs displaying the Total Learning Plans illustrated over the past year, and the Total Learning Plans completion. Below the graphs, you will find a list of all the Learning Plans in your platform:
At the top of this page, you will have a comprehensive view of all the Learning Plans on your platform. You can access various metrics regarding the Learning Plans from the table further down — for example: majority completion; assigned users; and the percentage of completed users.
You also have the option to export an Excel report of the specific overviews you have selected.
Learning Plan reporting can be filtered by Hierarchy Groups allowing you to customize your report to show only Learning Plans relevant to the Hierarchy Group(s) you are looking to receive reporting data on.
Take note that the time will be displayed in UTC format when exported to Excel. This ensures standardized time representation, maintaining accuracy and consistency for a seamless understanding of the data.
Specific Learning Plan Page
Clicking any of the Learning Plans on the general overview page will bring you here:
In the top of the page, you will find general data for the chosen Learning Plan including Assigned users, User in progress, Users completed and Total completion.
Below the overview, you will see the graph Users Learning Plan Completion illustrating the Courses grouped in the Learning Plan and the completion rate of each Course.
In the section below the graph, you will find Certification Insights if applicable. Below, you will see a list of Assigned Users and have the ability to navigate between the User list, Course list and Events list (if applicable).
In the User list, you can see the columns Completion, Time Spent, Started, Completed, Deadline and Required:
You can also select the Courses tab to show the Course list. This list will show you the statistics for the Courses in the Learning Plan:
As illustrated above, the Course list shows the columns Not started, In progress, Completed and Avg. completion time.
Finally, you can also navigate to the Events list. Clicking the Events tab will show this page:
Here, you will see a breakdown of the Events that are assigned to Users via the Learning Plan you are reviewing. This will display:
Event - The name of the Event + the Session date and time
Signed Up - The number of Users signed up for the Event
On Waiting List - The number of Users on the Waiting List
Attended - The number of Users who attended the Event
Unattended - The number of Users who did not attend
Canceled - The number of Users who canceled their attendance for the Event.
Detailed Reporting View
When viewing the Learning Plan Reporting view, you can click the three dots (...) next to any of the Users' names or simply click directly on the User name, and you will see the option to See Detailed Learning Plan status.
Clicking this will open a pop-up illustrating a more in-depth view of their statistics per Course and/or Event in the Learning Plan:
Here, you will see the Completion details for that User in the Learning Plan you are reviewing, as well as another tab for Events.
In the Courses tab you will see:
Status - The current status of that Course in the Learning Plan, this will display either Not Started, In Progress, or Completed
Time Spent - The amount of time that was spent on the Course
Started - The date the Course was started
Completed - The date the Course was completed
Deadline - The deadline the Course needs to be completed by
Required - Shows if the Course is Required or not. If the course is Required, it will display a Blue (or other branded color) checkmark. If it is Not Required, it will show the Grey line.
In the Events tab you will see:
Event Name
Status of the Event
If the user is Enrolled or not
What do the Numbers Mean?
We have explained in detail through dropdown menus with an explanation of the data points and how they are calculated and displayed in Learning Plan reporting
Completed Learning Plans
Completed Learning Plans
The Total Learning Plan section shows the number of Learning Plans created on the platform. If a Learning Plan is deleted, it will no longer count towards the Total Learning Plan data point.
Average Learning Plans Per User
Average Learning Plans Per User
Average Learning Plan Per User calculates the average amount of Learning Plans per user. For example, if there are 2 users on your platform, and you have 1 Learning Plan assigned to both users, the Average would be 0.5 Learning Plans per user. So if you have 1 (Learning Plan) / 2 (users) = 0.50 Average Learning Plans per user. 2 (Learning Plans) / 2 (users) = 1.00 Average Learning Plans per user, and so on.
Average Completion
Average Completion
Average Completion is calculated by the average of Fully Completed Learning Plans. This means that the only Learning Plans factored into the Average Completion metric are Learning Plans where all assigned users have 100% completed the Learning Plan that is assigned. So in the instance above, there are 3 Learning Plans currently assigned to all users. Only 1 of those 3 Learning Plans have been 100% completed by all Assigned users. Thus, displaying the metric of 33% Average Completion, as 1/3rd of the Learning Plans have been completed. (1/3 = 33% as 100% completion / 3 Learning Plans = 33% Average Completion)
If you have any questions or concerns, please be sure to reach out to our support team via the Support Hub