Admin Events Reporting
Assuming that you have the necessary permissions in your account type, you must first navigate to Reports > Events, this will bring you to the Event Reporting page.
Here, you will see the following options:
Total Events shows the number of Events on the platform
Total Sessions shows the number of Sessions on the platform
Upcoming Sessions shows the number of upcoming Sessions in the future
Completed Sessions shows the number of completed Sessions in the past month
Total Events (graph) shows Events created in a given month
Attendance shows the percentage of People who completed their assigned Events
Scrolling down a bit, you can see an overview of all Events on the platform and a small breakdown of them.
The table can be sorted, filtered, searched through, and downloaded as an Excel report. The Columns display the following data:
Sessions shows the number of Session in the Event
Assigned shows the number of Assigned People in the Event
Completed shows the Completion ratio of the Event
Certification shows if the Event is setup to issue a Certificate upon completion
Event reporting can be filtered by Hierarchy Groups allowing you to customize your report to show only Events relevant to the Hierarchy Group(s) you are looking to receive reporting data on.
IMPORTANT: Time will be displayed in UTC format when exported to Excel. This ensures standardized time representation, maintaining accuracy and consistency for a seamless understanding of the data.
Clicking on an Event will lead to the specific Events Reporting page:
Here, you will find another set of metrics specific to the selected Event:
Assigned users shows the number of Users that are assigned to the Event
Signed Up shows the percentage of Users that have signed up for a Session, regardless of whether they have completed it or not, out of the total number of assigned Users
This includes cancelled or unattended Users
In Progress shows the percentage of Users who have signed-up for a Session but not yet completed it, out of the total number of assigned Users
This does NOT include cancelled and unattended Users
Completed shows the percentage of Users who have attended an Event Session out of the total number of Users assigned to the Event
Scrolling down, you can see the metrics in a table of Users which can be searched through and exported as an Excel. The table shows all assigned Users and their Status, which can be To Begin, In Progress, or Completed. The mode of the table can be shifted to show a list of Sessions instead of Users by clicking the illustrated tabs.
In the User Event Reporting page, you also have the option to switch the Focus mode if the Event is set up with a Certification.
You can choose to focus specifically on:
Learning
Focus on all Learning data regarding the Event
Certifications
Focus on issued Certificates in the Event
When navigating to the Session Reporting page, you will find another set of metrics specific to the selected Session:
Signed up shows the number of Users that are enrolled to the Session
Attended shows the number of enrolled Users that have been marked Present on the Session
Unattended shows the number of enrolled Users who have been marked Absent on the Session
Cancelled shows the number of enrolled Users who have been marked Cancelled on the Session
Status illustrates if the Session is in the Past or in the Future
These Session rows are clickable and bring you to the Session details report:
The Session-specific report page displays a graph named Users signed up. This shows when the Users signed up for the Event Session. Next to the graph, you will find a donut chart named Attendance, breaking down the attendance distribution based on Sign-up status. Below these illustrations, an overview of User participation is displayed including Status.
There are three applicable Event Session Statuses:
Present
Absent
Cancelled
User Reporting in My Development
As a User, you can view the Events assigned to you via the My Development space.
You must navigate to My Development > Learning > Events to find an overview of the Events assigned to you.
On this page, you can see:
Total Assigned Events shows the number of Events assigned to you
Future Sessions shows how many Events are coming up for you
Completed Sessions shows the number of Events completed by you
Needs Your Enrollment shows the number of assigned Events where you have yet to sign-up for a Session
This count only includes Events with Sessions in the future
You can also see the Event name, the Enrollment status, and the Completion status of the Event.
You also have the option to download a report which provides details regarding your Events. In the report, you will see:
Title of the Event
Next Session
Date of next Session
Number of Sessions
Total number of Sessions in the Event
If you are enrolled or not
True
False
The Status of the Event
To Begin
Not enrolled to a Session
OR enrolled to a Session and marked Unattended
OR enrolled to a Session and marked Cancelled
In Progress
Enrolled to a Session, but no Status marked yet
Completed
Enrolled to a Session and marked as Attended
Assignment Date
You can find the download button in the Events tab next to the Filter and Search options:
In case of any questions or concerns, feel free to reach out to the eloomi support team via the eloomi Support Hub.