The setting Set number of participants allows you to manage how many people can join an Event Session by setting a Max/Min number of participants.

You can access the Set number of participants setting by (1) editing an existing Session already set up for an Event.

Or (2) during the actual creation of a Session in the Settings section:

Once you turn on Set number of participants, you will be able to set a Minimum number of participants required for the Session to take place. This way, if not enough people join the Session, it will not take place. This is completely optional and can be changed when needed.

If you decide to set a Minimum number of participants, you will also be able to set a Closing date, which will serve as the last day of which participants can sign up for the Session.

In addition, you can decide who should be notified if a Session does not receive the minimum number of participants, in which case the Session will be cancelled.

Here, three options are available:

The cancellation notification due to the minimum number of participants not being signed up will be triggered automatically to the above-chosen option.

You can also set a Max number of participants for the Session. Once a max number of participants is set, you will also be able to turn on a Waiting list.

The Waiting list allows people to be added to a Waiting list of an Event Session if the Max number of participants has already signed up, which in turn allows people to show interest in the Session. This informs the Instructor of the number of people not yet registered who are interested in attending the Session next time.

Additionally, if someone who is registered cancels, the next person on the Waiting list (in chronological order of when they signed up) will be invited to the Session.

People will see upcoming Events assigned to them on the Home page of their platform. Clicking on an Event will take them to the Events page where they can join an Event Session.

If there are no more spots left in the Session, the user will be able to sign up for the Waiting list. When being on a Waiting list, you will receive a notification if a spot becomes available.